Zoom - Navigating a Meeting

Once starting, or joining, a meeting you will be presented with several options for communicating and sharing content with other participants. If the bar of icons (found at the bottom of the image below) is not showing, move your mouse towards the bottom of the monitor. This will cause the menu bar to appear.

This screenshot below represents a meeting that started without a video.


 
A. Inviting others to the meeting: There are several ways to invite other people to join the meeting. All items marked with A will provide you the means to generate an invitation or you can simply copy the URL that is unique to your meeting. 
 
B. Audio and Video: This is where you can adjust your computer settings to allow/disallow audio and video connections. You can join audio through your computer microphone and/or phone line. You also have the ability to toggle your webcam to be on or off during your meeting. 
 
C. Participants: This icon will allow you to see all active participants in the meeting. If you are the host of the meeting, you will see some additional icons next to their name, for example, unmuting their microphone and renaming their display name. 


 
D. Sharing Screen: When you are ready to share materials with the participants, you will select the “share screen” option. All available windows and/or applications will show. You have the option to share your entire desktop, a specific program, a whiteboard space, or even an app found on your iPhone/iPad (when both of your devices are on the same network). Select the window that you wish to display and then share screen. If the material you are sharing contains sound, make sure to select “share computer audio” found on the bottom left hand part of the window before selecting share screen. 

 
E. Chat: Send messages and/or files to the entire participant list or individuals. 
 
F. Record: Hosts have the ability to record meetings for future review. By default, the host has the ability to record a meeting which will be saved locally on to the computer after the meeting. By default, the Zoom program creates a folder in the “Documents” folder that contains the individual meeting files (the video files will be MP4s). A participant can request to be allowed to record as shown from the previous screenshot found above.
 

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